Poor Meetings are Front Page News
According to a
popular newspaper, the number of business meetings is on the rise.
What makes this significant, however, is that much of the time spent in meetings is
The article was essentially on target in its discussion of
the issue, and is one to which anyone running or facilitating meetings should pay close
The article offered up a number of suggestions for how to improve meetings which are
worthwhile reprinting here. Take this list, rewrite it, and post it where your meetings
- Prepare ahead of time
for the meeting
- Have a reason for the meeting. Dont get together just because of
- Distribute an agenda to participants before the meeting.
- Give participants at least one days notification
- Participants should ask themselves what is expected of them, how they
- Limit attendance and designate a leader.
- Keep a clock in the meeting room and have a specific start and end time.
- Encourage everyone to talk while keeping with the agenda.
- Foster rigorous debate and brainstorming while respecting each
- Use visual aids.
- Follow up. Meeting leader should let participants know any outcome.
To their list I would add one more item:
- Evaluate the meeting at the end and ask for input.
These suggestions have been around a long
time...unfortunately, few people follow them religiously. However, as the need to improve
work processes continues, our need to improve meeting processes will also grow.
A resource for meeting ideas is the
3M Meeting Network
Peter B. Grazier